2005 Minutes

Meeting Minutes

2004 Minutes

2005 Minutes

2006 Minutes

2007 Minutes

2008 Minutes

Sandy Basin Daughters of the American Revolution

National Society Daughters of the American Revolution

Virginia Daughters of the American Revolution

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

May 26, 2005

Members Present: Margaret Childress, Peggy Keen, Sandra Salyer, Cynthia Short, Kimberly Short, and Martha Short.

Visitors Present: Cassie Oquin

Peggy C. Fuller Keen, Organizing Regent, opened the meeting with the DAR Ritual at 6:30 P.M. Sandra Salyer served as Chaplin, Cynthia Short led the Pledge of Allegiance, and Martha Short led the American’s Creed.

Martha Short, Recording Secretary, presented the minutes from April 28, 2005. Since there was not a quorum present; no action was taken on the minutes.

Old Business
1. FLAG DISPOSAL CEREMONY
a. Margaret Childress reported that Gayle Stanley had spoken with Ronnie Robbins regarding a flag disposal ceremony. Mr. Robbins stated that his Veteran’s group would do a demonstration of disposal for the group but not the public.
b. Sandra Salyer reported that she had spoken with Kevin Mullins who is active with the Boy Scouts and said that that group would also do a private ceremony but would not do a public ceremony although flags could be collected from the public for private disposal.
c. The group tabled this discussion until the next meeting where it will consider pursuing a ceremony in July.
2. FOURTH OF JULY CELEBRATION
a. No information was available on the Town of Clintwood Fourth of July Parade.
3. CEMETERY SERVICE PROJECT
a. Members are to turn in their cemetery listing to Gayle Stanley by July 1, 2005.
4. PROGRAMS
a. Peggy Keen suggested a program on “Gravedowsing” i.e. using the principals of waterwitching in searching for unmarked graves.
b. Martha Short suggested having the library staff explain the Heritage Quest program to which the library recently subscribed.
5. MEMBERSHIP APPLICATIONS
a. Kimberly Short stated that membership papers from prospective members are needed by mid-July to get them approved for Charter Member status.


New Business
1. DAR CITIZENSHIP AWARDS
a. Peggy Keen reported that two students had been selected to receive the Chapter’s DAR Citizenship award: Emily Yates and Jared Owens.
b. Information on next year’s Citizenship Essay Contest will be distributed in September. Sandra Salyer volunteered to coordinate distributing this information to the schools.
2. REGENT’S REPORT
a. The September District Meeting will be held on September 13, 2005 at the Martha Washington Inn in Abingdon, Virginia.
b. The Regent’s Club Service Project in District IV was a brochure on the region’s history which could be used for both educational and promotional purposes.
c. The Levisa River Chapter will install new officers on May 27, 2005.
3. NATIONAL DEFENSE READING
a. Sandra Salyer provided a reading from the National Defender about the DAR insignia.
b. The State DAR has iss

ued a challenge for each chapter to have at least 10 members subscribe to the National Defender. Peggy Keen is to provide subscription information to members.

Future meeting dates include: June 23 and July 28th.

There being no further business to discuss, the meeting was adjourned at 7:35 P.M.

Respectfully submitted,
Martha M. Short
Recording Secretary

July 28, 2005

Members Present: Donna Adkins, Margaret Childress, Peggy Keen, Sandra Salyer, Sharon Shaver, Cynthia Short, Kimberly Short, Martha Short, and Joyce Wallace.

Visitors Present: Cassie Oquin

Peggy C. Fuller Keen, Organizing Regent, opened the meeting at 6:45 P.M.

Martha Short, Recording Secretary, presented the minutes from April 28, 2005, May 26, 2005 and June 23, 2005. Joyce Wallace made a motion to accept the minutes as presented. Sandra Salyer seconded the motion, which was passed unanimously.

Joyce Wallace presented the Treasurer’s Report.

Old Business
1. CEMETERY SERVICE PROJECT
a. Members are to continue working on documenting cemeteries and submit for inclusion on the webpage.
2. CHAPTER WEBPAGE
a. Peggy Keen reported that the webpage had been submitted to the State Regent for approval. If she does not hear from her in a couple of weeks, Ms. Keen will call her to check on the progress of the review.
b. The cost of the webpage is $9.95 per month. Members suggested that each person contribute $10 per year to help pay for the cost of hosting the webpage.
3. BY-LAWS
a. The members discussed the by-laws and proposed changes. Martha Short made a motion to accept the by-laws as amended. Margaret Childress seconded the motion. The by-laws, as amended, were approved unanimously.
4. NEW MEMBERS
a. Registrar Kimberly Short reported that the applications for Cassie Oquin and Judy Osborne had been submitted. She said that Annette Smith was also working on an application. Peggy Keen reported that her cousin Candice was also interested in joining the Sandy Basin DAR.
5. PROGRAMS
a. Joyce Wallace is to coordinate a program to be held on Saturday or Sunday in the fall with Buford Caudill on gravedowsing.
b. The members are to prepare a list of programs or other fun activities that they would like to see in the future and discuss at the next meeting.
c. Peggy Keen suggested that members research their ancestors and give a short presentation at future meetings.
d. Sharon Shaver suggested that the group sponsor an event with the local Children of the American Revolution to focus on the games that children played in the 18th century.
e. It was suggested that the group plan a trip to the Barter Theater should an interesting program be scheduled.

New Business
1. DUES
a. National Dues are $30.00, State dues are $8 to $12, and Chapter dues are $15.
b. Joyce Wallace is to send a notice on dues and is to include a statement on the proper way to withdraw from the DAR to remain in good standing with the organization.
2. MEMBERSHIP
a. Peggy Keen stated that the group needs to increase its visibility with the local press.
b. The members discussed various programs to raise interest in the Chapter including:
i. Genealogy Workshop – Donna Adkins asked about the status of the genealogy workshop which was discussed last year. Peggy Keen reported that the schedule of the presenters could not be worked out with the dates available at that time.
ii. The members discussed inviting a friend to attend a future meeting to introduce the friend to the Chapter.
3. CHRISTMAS MEETING
a. The group decided to hold a Christmas meeting on December 1, 2005 at the Breaks Interstate Park in lieu of holding regular meetings in November and December.
b. Kimberly Short suggested that the group once again have an ornament exchange at the Christmas meeting.
4. REGENT’S REPORT
a. Peggy Keen reported that there were four required programs that the Chapter was supposed to complete each year on the following subjects: Conservation, History, Preservation and the Flag.
b. Peggy Keen suggested that the members think of different meeting places that would allow the group to hold meetings for 2-3 hours so that both programs and business could be discussed.
i. Group members suggested the following places: Courthouse, Fire Hall, Valentino’s Restaurant, Schools, and Church Fellowship Halls.
ii. Group members also suggested holding split meetings using one to discuss business and another meeting to discuss programs.
c. The September District Meeting will be held on September 13, 2005 at the Martha Washington Inn in Abingdon, Virginia.
d. Peggy Keen stated that she would re-send the web address of the DAR member only webpage so that members could review the types programs which are required by DAR.

Future meeting dates include: August 25th, September 22nd, October 27th, and December 1st.

There being no further business to discuss, the meeting was adjourned at 7:45 P.M.

Respectfully submitted,
Martha M. Short
Recording Secretary

August 25, 2005

Members Present: Donna Adkins, Peggy Keen, Sandra Salyer, Cynthia Short, Glenda Short, Kimberly Short, Martha Short, Gayle Stanley, and Joyce Wallace.

Visitors Present: Cassie Oquin

Peggy C. Fuller Keen, Organizing Regent, opened the regular meeting of the Sandy Basin Chapter of the National Society Daughters of the American Revolution at 6:45 P.M on August 25, 2005. 

Martha Short, Recording Secretary, presented the minutes from July 28, 2005. Kimberly Short made a motion to accept the minutes as presented. The motion passed unanimously.

Joyce Wallace presented the Treasurer’s Report.

Old Business

  1. MEMBERSHIP
    1. Registrar Kimberly Short reported that she had not heard anything further on the papers of Cassie Oquin and Judy Osborne. 
    2. Registrar Kimberly Short reported that the membership papers for Annette Smith were ready for submittal. Martha Short made a motion that Annette Smith be approved for Chapter membership provided that all documentation for National membership is approved and the application fee is paid. The motion passed unanimously. Donna Adkins made a motion that Kathy Wallace Kaminsky be approved for Chapter membership provided that all documentation for National membership is approved and the application fee is paid.
  2. MEETING PLACE
    1. The Chapter will continue to meet at the Jonnie B. Deel Public Library in Clintwood. The Library staff agreed to let the Chapter use the meeting room after the library closes so that the Chapter will have enough time to conduct business, socialize, and have programs. 
  3. PROGRAMS
    1. Martha Short volunteered to do a program next month on Dickenson County Trivia. 
    2. The members are to prepare a list of programs or other fun activities that they would like to see in the future and discuss at the next meeting.

  1. DUES
    1. Chapter dues can be paid tonight or mailed to Joyce Wallace. 
    2. State dues are $4.00 per person.

New Business

        1. DISTRICT MEETING
          1. The registration form for all members wishing to attend the September 13, 2005 District IV Meeting in Abingdon, Virginia should be submitted by August 26, 2005. 
        2. DAR License Plate
          1. Peggy Keen reported that the DAR license plate program is still accepting orders through the Department of Motor Vehicles.
        3. FUNDRAISING
          1. Sandra Salyer volunteered to donate an American Flag quilt which could be raffled off to raise money for the Chapter.
          2. Peggy Keen suggested that the Chapter consider selling coverlets highlighting local buildings and places of interest throughout Dickenson County. 
          3. Sandra Salyer suggested that the Chapter sell cardboard fans during next year’s Fourth of July celebration. 
          4. Peggy Keen suggested that the Chapter sell genealogical charts during next year’s Fourth of July celebration.
        4. REGENT’S REPORT
          1. Peggy Keen reported that the members’ only site was available. Suggested contents included: minutes, email links, and yearbook information.
            1. Members are to send Gayle Stanley the email address, if any, that they would want on the Members Only page. 
            2. Donna Adkins suggested that each member complete a biography for inclusion on the webpage and/or the Chapter archives. Ms. Adkins is to develop questions for the biographies. 
          2. Peggy Keen stated that she would like the Chapter to sponsor a subscription to American Spirit magazine for the Jonnie B. Deel Library. The cost of this subscription is $18.00 per year.
          3. Peggy Keen stated that she has a series of press releases for the local media on the history of the DAR.
            1. Kimberly Short volunteered to take the first article to the Dickenson Star and talk to the staff about publication.

Future meeting dates include: September 22nd, October 27th, and December 1st. 

There being no further business to discuss, the meeting was adjourned at 8:05 P.M.

      Respectfully submitted,

      Martha M. Short

      Recording Secretary

 

September 22, 2005

Members Present: Peggy Keen, Sharon Shaver, Cynthia Short, Glenda Short, Kimberly Short, and Martha Short.

Visitors Present: Annette Smith and Kristin Smith

Peggy C. Fuller Keen, Organizing Regent, opened the regular meeting of the Sandy Basin Chapter of the National Society Daughters of the American Revolution at 7:00 P.M. on September 22, 2005.

Due to the limited number of members present, the Chapter had an informal discussion of upcoming projects including:

  1. Commemorative Coverlet – members are to suggest photos for the coverlet and bring photos to the next meeting.
  2. Media Relations
    1. Peggy Keen will submit articles to the Dickenson Star for publication on a regular basis.
    2. A Dickenson Star reporter is interested in attending a future meeting and doing a story on the cemetery project.
  3. Christmas Tree – Martha Short suggested decorating a patriotic-themed tree in honor of veterans past and present.

In recognition of the Chapter’s one-year anniversary, Glenda Short, Kimberly Short, Martha Short and Cynthia Short provided cake and punch.

Future meeting dates include: October 27 th and December 1 st.

There being no further business to discuss, the meeting was adjourned at 7:45 P.M.

Respectfully submitted,

Martha M. Short

Recording Secretary

 

 

 

 

 

 

 

 

 

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